DESIGN REVIEW BOARD

MINUTES OF MEETING

FEBRUARY 28, 2007

 

MEMBERS PRESENT:  Dave Klug, Ken Kraus, Scott Draughn, Larry George, George McVey, Alan Seymour.  John Cunningham was excused.

 

OTHERS PRESENT:  Doug Furbee, Todd Harkins, Craig Eilers, Ken Walters, Travis Evans, Evan Bishop, Greg DeLong, and Clerk Barb McCoy

 

The meeting was called to order at 6:30 pm. 

 

APPROVAL OF MINUTES:  

 

Voice vote was unanimous to approve the minutes of December 13, 2006 as presented.

 

COMMENTS OF CITIZENS FOR NON AGENDA ITEMS:  None

 

NEW BUSINESS:

 

Office Building for existing mini-storage facility – 1107 E. 5th Street – filed by Hochstetler Builders

 

Evan Bishop, Hochstetler Builders, stated the storage facilities have been sold to Moody Management which is located out of town.  This office building will serve as their central office and sales office. 

 

The location of the utilities was discussed.  The existing curb cut for the entrance drive will be used.  The same operated gate will be used with a right-in into the office facility.

 

It was noted that landscaping is not required.  Mr. Bishop stated that the existing cypress trees in front will remain and the building was moved back three feet so that a landscape area can be included.  Inside the fence is existing blacktop.

 

The building material was discussed with it being noted it will be split face stone with an almost white color.  There will be smooth face accent brick to match the trim. 

 

Lighting was discussed with it noted there will be wall pacs on the side of the building but no extra light poles will be needed.  It was noted the building will be located outside of the fence.  The storage units will be enclosed by fence.  The existing sign may be changed at a later date.

 

Mr. Klug made the motion to approve this agenda item; the question put, stood:

 

Mr. Seymour Yes   Mr. Klug Yes    Mr. McVey Yes   Mr. George Yes   Mr. Draughn Yes      Mr. Kraus  Yes

 

 

 

 

New Shopping Center – 651 Coleman’s Crossing (in front of Wal-Mart) – filed by Doug Furbee for Furbee Properties II LLC

 

Developer Doug Furbee stated water detention is designed to go back to a catch basin on Murphy Oil’s property.  This was designed by Wal-Mart to go into their detention.

 

Mr. Kraus discussed handicapped parking.  He stated he has concerns that with the width of the proposed sidewalks for the building, wheelchairs will have a hard time maneuvering.  Handicapped buttons should be used on all doors or put two doors on each building unit..  Mr. Furbee stead he did not know it was required.  Mr. Kraus stated he feels it would be beneficial to include the button.

 

Mr. DeLong stated the City Engineers have reviewed the site plan and stated a median is required for the right-in driveway entrance.  Also need to address approach as it encroaches onto the neighboring property to the east.

 

The landscaping was reviewed with it being noted 14 trees are required but only 8 are shown.  Mrs. McCoy stated 6 trees were used to help buffer the rear of the property as discussed in a City staff meeting; however these cannot be counted as shade trees so 6 more trees would be required.  Mr. McVey stated the Arbor Vitae being proposed for the mounding along the street may not be appropriate as they will grow very tall.  May want to select another aesthetically pleasing type, possibly using up to three different varieties.  It was noted one more landscape tree is also required.  Mr. DeLong questioned the proposed retaining wall; Mr. Furbee stated that it is not going to be installed.

 

Building material was discussed with it being noted the building will be brick with Drivet EIFS.  Discussion held on the dark shading of the glass for Buffalo Wild Wings.  Mr. Kraus stated the sign code only allows for three signs – one identification sign and two business signs.  Mrs. McCoy stated based on the width of the building unit for BW3’s being 95’, one wall identification sign is permitted to be width of building unit times 1.2 for a total of 114 sq. ft.  Two wall business signs are permitted to be width of building unit times 2 and 20% of that amount for a total of 38 sq. ft. for each sign.  Also, one freestanding shopping center sign is permitted to be 20 sq. ft. for each 10,000 sq. ft. – 40 sq. ft. with a maximum of 6’ in height according to the approved sign plans for Coleman’s Crossing Subdivision.  Mr. Delong stated the yellow paint could be considered part of the sign and also that the “zinger” should not be approved.  It was noted that the LED lights are prohibited by code 1139.25.

 

Discussion was held on the fence around patio area which will be a 700 sq. ft. lighted area.  The mechanicals will be on roof with the sides of the building raised so they will be hidden.  The dumpster will be enclosed with material like the building.  The parking lights will be down lit.  Mr. Furbee stated the airport authority had been contacted and they are not in violation of the fly zone.  Discussion held on the need for a freestanding sign.  Mr. Furbee stated the tenant wants it.

 

 

 

 

Mr. Kraus highlighted the areas discussed as the following:

 

Ø      Would suggest handicap buttons and double doors on each building unit

Ø      Need to resolve the issue of the drive apron encroaching on east property

Ø      Add right in/right-out only islands

Ø      6 additional perimeter trees required

Ø      Replace arbor vitae along front being used for mounding with smaller plantings – using a variety

Ø      1 additional landscape tree required

Ø      Yellow required to be removed on building

Ø      Yellow/zinger required to be removed

Ø      LED lights not permitted

Ø      Reduce parking lot lighting near Coleman’s Crossing Blvd.

Ø      Assure ground sign is consistent with previously approved Coleman’s Crossing’s signs

Ø      Plant landscaping around ground sign

 

Mr. Seymour made the motion to approve this agenda item with the above conditions; the question put, stood:

 

Mr. Klug Yes    Mr. McVey Yes   Mr. George Yes   Mr. Draughn Yes      Mr. Kraus  Yes  Mr. Seymour Yes  

 

Plans to be resubmitted for final approval.

 

White Castle Restaurant – 1090 Lydia Drive – City Gate Subdivision

 

Mr. Kraus stated that the developer for this subdivision has design standards.  The City has nothing from the developer that he has approved these plans.  They have design standards, we have design standards.  He thinks we should not review until we see the approval from the developer.  The City is going by the code.  The developer cannot change what the City approves but he can be flexible.  This should not be reviewed tonight.

 

Mr. Eilers stated this is the first time he had heard of or seen the guidelines for this development.  Their real estate department usually gives guidelines to them up front but in this they had not seen the guidelines.

 

Mr. Kraus stated one of the things in the site plan is that the building is too close to Delaware Avenue and would not be compatible with the already approved Bob Evans.  Mr. Klug stated the Design Review Board is encouraging no signs on Delaware Avenue.  Bob Evans will have a sign on the building.  They requested Bob Evans dress up the rear of the building with landscaping because of the frontage to Lydia Drive.

 

 

 

 

It was noted the blue LED lighting is not permitted by code.  Mr. Seymour stated he felt that a white building amidst brick buildings would not be appropriate..  Mr. Eilers stated they do have something different they can present.

 

Mr. Kraus made the motion to table this agenda item agenda until March 14th (or a later meeting if letter received from applicant); the question put, stood:

 

Mr. McVey Yes   Mr. George Yes   Mr. Draughn Yes      Mr. Kraus  Yes  Mr. Seymour Yes   Mr. Klug Yes   

 

Review of Parking Lot Landscape Island Tree List

 

Mr. Delong stated he reviewed all the approved trees and came up with a list of trees that would be appropriate for landscape islands in parking lots.  This will give more guidance to developers to suggest smaller trees in the islands.  Voice vote was unanimous to put on next agenda item to discuss further.

 

COMMENTS OF INDIVIDUAL BOARD MEMBERS:

 

Mr. Kraus quoted 1144.05(l), “Such other information as may be requested by the Design Review Board to determine conformance with this Chapter.”   This allows the board to request more information.  He stated he feels we must require the applicants to have approval from Mr. Connolly before they are reviewed at this stage.  Discussion was held concerning Delaware Avenue being a gateway into Marysville and the importance of getting this area right.

 

Mr. Klug made the motion to require approval of Phil Connolly on any lot in the City Gate Subdivision before the Design Review Board reviews the request; the question put, stood:

 

Mr. George Yes   Mr. Draughn Yes      Mr. Kraus  Yes  Mr. Seymour Yes   Mr. Klug Yes    Mr. McVey Yes 

 

Mr. Delong stated he will update the application to include property owner’s signature.  Voice  vote was unanimous to update application.

 

Mr. Kraus reviewed the letter from City Engineer Phil Roush stating sidewalks should not be installed along Delaware Avenue.  He stated for the record he does not feel the Board should agree or disagree with the letter and feels it needs further discussion with Mr. Roush.  Mr. Seymour stated he agrees that it would be difficult and unsafe for pedestrians if sidewalks are not installed but understands the intent of Mr. Roush’s letter.    Discussion was held on perhaps requiring sidewalks east of Coleman’s’ Crossing towards Charles Lane.  It was agreed the City Planner would discuss this with Mr. Roush.

 

 

After further discussion, a vote was taken on the necessity of sidewalks along Delaware Avenue.  The question put, stood:

 

Mr. Kraus  - he could get Mr. Connolly’s input for the need for sidewalks

Mr. Seymour – NO

Mr. Klug – NO

Mr. George – NO

Mr. McVey – NO

Mr. Draughn – NO

 

General consensus is that the Board is in agreement with the memo from Mr. Roush.

 

ADJOURNMENT:  The meeting was adjourned at 8:25 p.m.