PUBLIC SERVICES COMMITTEE MINUTES

 

JUNE 18, 2007

 

The meeting was called to order by Chairman Fogt at 7:00 p.m.

 

MEMBERS PRESENT:  Dan Fogt, Mark Reams   Excused:  Mr. Gore

 

OTHERS PRESENT:  Kathy House, Phil Roush, Ryan Horns (Journal Tribune)

 

1)                 Stormwater – East Side Study

          Final draft was received, but a couple of minor changes were needed.  Final report should be received next week.  Copies will be distributed to Council members.  Mr. Fogt asked if there were any major issues.  Only major item other than the culverts along Industrial Parkway, the storm sewer that goes up past Underwood’s Funeral Home, up across 5th and 4th  and into Mill Creek.  Part of that is in pretty bad shape and is under Cherry Street.  The Street Department will work on stormwater when they work on the water line.  Most of the neighborhood things were in better shape than anticipated.  Stormwater lines were assessed by cameras.  All the major lines were found adequate for 100 year storm.

 

          Mr. Fogt asked if plans were in place to do another part of the city next year.  Mr. Roush said there is money in the budget to start the northwest side, which is the third element.  Town Run and the East Side will take care of 2/3 or ¾ of the City.  Another area to be looked at is north of 5th Street and west of Main.  Not much is needed in Mill Valley area.  Mr. Fogt asked about the I&I issues in Mill Valley.  Mr. Roush said they’ve had problems, but not as much as other parts of the City.  City plans to hire a firm this fall to finish the study.

 

          Mr. Reams noted in Mill Valley where the school is, on Mill Wood Blvd., that was originally going to be the site of stormwater retention/detention until the plan was redone and the property was sold to the school.  They eliminated the stormwater retention/detention and now it dumps directly to Mill Creek.  The theory was to get flood water out as quick as you can, which makes sense if you are downstream, but when you are upstream of the rest of the City, he wonders in retrospect if that wasn’t a good thing.  There are no retention ponds in that whole northern part of Mill Valley.  Would that be included in the study?  Mr. Roush said it could be part of it.  He’ll check into it as part of the study. 

 

2)                 Traffic Count / Impact Fee

                   A lot of traffic counts are done.  Mr. Roush has reviewed them and has some questions.  The RFQ is done.  They have the SOQ.  Ranking firms is next.  Mr. Reams is involved in the ranking process.  Will interview the firms the first week of July if schedules permit.   Will try to schedule Tuesday morning, July 3rd.   Will be looking at the traffic on the east corridor and then do as much as City can afford.  Study will recommend key needs, then impact fee can be applied to those specific projects.  Goals are to fix the traffic concerns on the east side and use this data to help determine a traffic impact fee.  The developer will be paying for this study.

 

                   Mr. Roush said a traffic study is being done on the north side.  As part of the Cook annexation, City has asked the engineer doing the layout for the initial investment, to study 4 and 31 corridors and the proposed length between County Home Road and Mill Wood Blvd., as far as what needs would be necessary as far as widening, turn lanes or signalization for that whole area, then it will be worked into their development project.  Mr. Reams suggested connecting the path along that new road, then you could get around town without crossing Rt. 33. He further explained Mill Valley trail continues along the creek continuing on over to Cherry.  It would then come up under 33, then Cherry -Waldo Road would connect to County Home Road thru the M/I development, or it could take a different section through there.   There was a path in the original M/I plans, but they didn’t develop it. 

 

3)                 Sidewalk Repair Program  - Mr. Roush said a couple of phone calls had been received inquiring about the program.  Mr. Fogt asked if program flyers were going to be passed out door-to-door to those in the area for the program.   Ms. House will talk to Mr. Burke and Ms.McCoy about doing a mailing.

 

          4)       2007 Goals

·        Continue working on the traffic study  - discussed earlier

·        Continue working on the Town Run – Once the East Side and Northwest studies are done, can then put all projects together and prioritize needs.

·        Sidewalk maintenance discussion – discussed earlier

·        Stormwater – no discussion

·        Street paving – Paving will begin in about 3 weeks.

 

           Mr. Fogt asked about the storm drain over by Community Markets; it’s been dug out for quite a long time.  Ms. House agreed and will check on it. 

 

          Mr. Reams asked about the intersection where Country Skillet used to set.  Mr. Roush stated City has two applications in to the Urban Paving Program with ODOT.  ODOT received 4 applications, two of those belong to the City.  City is encouraged that we may receive some grant money . 

 

·        Water and sewer projects.    Drilling equipment, etc. is setting out in the area of Goodyear.  Work will begin late July.  There will be two crews; a tunnel crew and an open cut crew and two foreman at the preconstruction meeting.  Tunnel crew will start work in September.  Force mains are cut along Adelsberger. Contractor is aware of the time restraints to get the pipe along Adelsberger.

         

·        Two water lines will be designed, Cherry Street and 9th Street.  Will happen yet this year.  Borrowing reservoir (inaudible) later this summer.  Will probably bid August/September area for the reservoir.  Goal is to start digging this fall and will take 1-1/2 to 2 years to complete.  Design plans have been received.  Letter received from Ohio Department of Natural Resources, which was a review of the plans that BBC&M submitted for the reservoir. Six minor items need to be addressed then ready to move forward.

 

·        Mr. Fogt mentioned engineering the sewer line around the southwest side of the City.  He is very hesitant to go any more than 25’ deep. Mr. Roush explained the reason for going deeper than 25’ is so that the lift stations on Southard Road and Timber Trails and eventually the lift station that comes in from Honda, from Paver Barnes and Northwest Parkway can be eliminated.  All of it will come around by gravity.  Also would like to eliminate the lift station by Milford Estates.  The deeper you go, the cleaner the operation.  What will happen with the trunk interceptor project is they are going to put shafts down and drop their equipment down the shafts.  Instead of having an open cutting hole, they’ll have an enclosed shaft.  Mr. Fogt said they need to clean the Watkins road site up as soon as possible.  Ms. House said Mr. Neds couldn’t be happier with the situation.

 

·        Explore a comprehensive impact fee – No discussion.

 

 

The meeting adjourned at 7:42 p.m.