DESIGN REVIEW BOARD

MINUTES OF MEETING

SEPTEMBER 12, 2007

 

MEMBERS PRESENT:  John Cunningham, George McVey, Alan Seymour, Ken Kraus and Dave Klug.  Scott Draughn and Larry George were excused.

 

OTHERS PRESENT:  Glenn Harper, Jennie Gates, Brian Stanfell, Dan Havener, Bonnie Dawson, Assistant City Engineer Brian Palmer, City Planner Greg DeLong, Clerk Barb McCoy

 

The meeting was called to order at 6:00 pm. 

 

SPECIAL PRESENTATION:  Glenn Harper, Ohio Historic Preservation Office – Secretary of Interior Standards – 1 hour presentation

 

Glen Harper from the Ohio Historic Preservation Office presented a slide show and reviewed the Secretary of the Interior’s Standards for Rehabilitation.  Historic Uptown Marysville Design Review District Chapter 1136.11 includes these standards.  Questions were answered at the end of the presentation.

 

APPROVAL OF MINUTES:  

 

The minutes from the meeting of August 8, 2007, were approved with the following changes:

 

Page 2 – 4th paragraph, 5th line to read:  Mr. Kraus discussed the rear of the east building where there are no lights.

                   Page 3 – 8th paragraph – change understanding to requirement

Page 3 – last paragraph, 4th line to read:  There will be an on-site retention pond to the east of the building...

                   Page 3 – last paragraph – 9th line – change but to cut

                   Page 4 – 3rd paragraph – 3rd line – “not sure this is 1960’s…”

 

NEW BUSINESS:

 

Revision to Plans Previously Approved by Design Review Board on January 10, 2007 – Bob Evans – 1080 Lydia Drive (City Gate Subdivision)

 

Dan Havener, director of engineering for Bob Evans, stated they are requesting approval for a change from the original approved plans of using herringbone brick on the east and west sides of the building where EIFS was originally approved. Mr. Havener apologized to the Board for the work already being completed as it was miscommunication between the contractor and Bob Evans.  Members of the Board all agreed that something should be in the ordinance that creates a penalty for work being completed before approval by the Design Review Board.  This change turned out to be appropriate; however, there could be times when changes are not appropriate and it may be hard to make the developer do it right.

 

Mr. Klug made the motion to approve this agenda item.  The question put, stood:

 

Mr. Seymour Yes   Mr. Kraus Yes Mr. McVey Yes Mr. Klug Yes Mr. Cunningham Yes

 

Changes to the original plans approved as submitted.

 

Revision to Plans Previously Approved by Design Review Board on June 13, 2007 – Delaware County Bank – 181 N. Coleman’s Crossing Blvd.

 

Brian Stanfell, Delaware County Bank, discussed their desire to have a right-in/right out only drive on North Coleman’s Crossing Blvd.  Assistant City Engineer Brian Palmer stated he has reviewed the revised storm water plan with it being necessary to have two small retention ponds instead of the one larger pond.  Mr. Kraus stated he has a concern of the pond being so close to the intersection of Lydia an Coleman’s Crossing – he would like to see mounding to prevent a vehicle from possibly going into the pond if they lose control of their vehicle with bad road conditions.  It was agreed that a small, one foot mound would serve the purpose.  Mr. DeLong suggested adding additional landscaping to screen the highly visible detention basins from the right-of-way or possibly relocate the bushes and shrubs from along the interior drives to the outside areas of the detention basins, or combination of both.  Mr. Stanfell stated he will discuss the landscaping issues with his landscape architect and have the revisions sent to the City.

 

Mr. Kraus made the motion to approve this agenda item as submitted with the following conditions:

Install 1’ mounding and rearrange landscaping to hide the retention pond near the intersection of Lydia and Coleman’s Crossing

 

The question put, stood:

 

Mr. Kraus Yes Mr. McVey Yes Mr. Klug Yes  Mr. Cunningham Yes  Mr. Seymour Yes

 

Revised landscape plans to be approved by City staff.

 

Certificate of Appropriateness Historic Uptown – Modify Exterior of Building – Doc Henderson’s Restaurant – 318 E. 5th Street

 

Jennie Gates, Marysville Development Company, stated they are proposing adding a structural membrane and curtains to develop a vestibule for the cold weather.  These would help the extreme cold weather from going into the entrance doors in the winter and to help keep the heat out in the summer.  It will extend the outside dining longer in the seasons also.  The curtains will be up probably 9 months out of the year.  Discussion was held on which of the two proposed colors (green or rust/brown).  Ms. Gates stated the building owner prefers the rust color but she prefers the green.  The Board stated they would let them decide on which color to use.  Mr. Kraus suggested putting a similar cover over the door that serves as the handicap entrance also.  Ms. Gates stated that is a possibility in the future. 

 

Mr. Klug made the motion to approve this agenda item with color to be determined by the applicant.  The question put, stood:

 

Mr. McVey Yes Mr. Klug Yes Mr. Cunningham Yes Mr. Seymour Yes   Mr. Kraus Yes

 

Agenda item approved.

 

New Building – filed by Bonnie Dawson for Cue Stick Café – 1170 Columbus Avenue

 

Bonnie Dawson, owner, discussed this proposed bar and grill that will be a bar and grill with billiards.  Brian Palmer stated he has reviewed the storm water issues with the applicant several times over the past year.  Details of the storm water design will be worked out with Engineering as part of the final engineering and utility plan review.   There have been some problems left by the development to the south that has to be repaired. 

 

Mr. DeLong stated the dumpster enclosure is proposed to be constructed of wood.  He suggested constructing the enclosure from materials that would be the same as the materials from the building.  Ms. Dawson stated the monument sign is in harmony with the structure so doing the dumpster the same would work fine, which would be brick and stucco, the same as the outline of the building.  Fiberglass or vinyl will be used for the door to the dumpster.

 

It was noted that the building will be brick and stucco with EIFS being used at the top.  The building will have a flat roof with a parapet to conceal mechanicals.  The gutters will be designed to drain off the back.  Concrete curbing will be used for the complete site.

 

Ms. Dawson presented samples of the materials to be used.  It was noted black awnings will be used with all accents in black.  Parking lot lighting will be lights similar to Benny’s with black metal poles.

 

Discussion held on the north elevation noting Ms. McCoy’s comments of whether the door is sufficient for the wall plane project or recess.  It was decided that two brick columns would be added (downspouts could be hid in these areas).

 

Mr. Kraus stated the handicap parking spaces are located in the right place.  He asked if the handicap buttons will be used on the doors.  Ms. Dawson stated yes, they would be installed.

 

Mrs. McCoy stated the signs on the building are permitted to be no larger than 34 sq. ft. each.

 

Mrs. McCoy stated the landscape plan is in compliance with the landscape ordinance.  Applicant has agreed to move the tree north of the driveway to where the sign is shown and move the sign to where the tree is shown.  The sign is not permitted to be that close to the side property line.

 

 

Mr. McVey stated he would like to see the scientific names on the landscape plan so he can determine if the plants and trees are appropriate for the areas. 

 

Mr. Klug made the motion to approve this agenda item as submitted with the following conditions:

 

Ø     Dumpster enclosure to be constructed of brick and stucco to match sign and building

Ø     Door to dumpster enclosure to be constructed of fiberglass or vinyl

Ø     Push buttons will be installed on doors for handicap access

Ø     Downspouts to blend with building

Ø     Stucco to be used on building with brick

Ø     Light poles to match Benny’s Pizza and blend with building – black metal poles

Ø     On north side of building add 2 brick columns

Ø     Monument sign and tree to be switched along street

Ø     Landscape plans to have scientific name added and reviewed by George McVey

Ø     Final elevations to be submitted and approved by staff

Ø     Signs required to meet City sign regulations

Ø     Revised plans required to be approved by City staff.

 

The question put, stood:

 

Mr. Klug Yes Mr. Cunningham Yes Mr. Seymour Yes Mr. Kraus Yes Mr. McVey Yes

 

COMMENTS OF ADMINISTRATION:

 

Brian Palmer stated he hoped his attendance helped the Board understand the storm water issues for the agenda items.  He stated he does review the site plans but a lot of time complete storm water plans are not submitted.  He is available whenever needed to attend.

 

Greg DeLong thanked the Board for attending the presentation early this evening.  He stated he would like to put on the record that he and Mr. Glenn discussed Doc Henderson’s request for this evening and Mr. Glenn stated the curtains and entrance canopy are not appropriate for that building.  Mr. Glenn stated it is important if this Board is going to use vinyl windows it needs to be a policy or put on record vinyl windows are ok – not only vinyl clad windows.  If it is put on record, the guidelines should be changed to reflect that also.  Our code does use the Secretary of Interior Standards and it does state vinyl clad windows.

 

Mr. DeLong stated there have only been 3 applications for sidewalk replacement in the Historic Uptown District.  The City was hoping for more but it could take more time.

 

 

INDIVIDUAL BOARD MEMBERS:

 

Mr. Kraus stated he would like to see vinyl windows or vinyl clad windows rather than demolition by neglect. 

 

Discussion was held on color guidelines.  It is important to have some sort of color guidelines for consistency even if it is a very wide variety.  It can be done without name brands.  Mr. Seymour requested Ms. McCoy and Mr. DeLong research obtaining color swatches for the Board to review.

 

Discussion held on putting a penalty in the code that could be used for contractors such as Bob Evans to not do work prior to this Board’s approval.  People seem to just be doing changes prior to approval or doing work without approval.  Ms. McCoy stated that sounds easy but getting it to court in a timely manner is another matter.  Mr. DeLong and Ms. McCoy will try to find an ordinance that would work for penalties.

 

ADJOURNMENT:  The meeting was adjourned at 8:15 p.m.