PARKS & RECREATION COMMISSION MINUTES

 

NOVEMBER 15, 2005

 

 

The meeting was called to order by Chairman Jones at 7:00 p.m.

 

MEMBERS PRESENT:  Russ Jones, Deborah Groat, Mary Catherine Rodenberger, Cathy Dwertman, John Howard, John Marshall

Absent:  Rowland Seymour

 

OTHERS PRESENT:  Steve Conley, Connie Patterson

 

APPROVAL OF MINUTES:  There being no additions or corrections, the minutes for the meeting of October 18, 2005 were approved as distributed.

 

REPORT OF DIRECTOR OF ADMINISTRATION:  No report.

 

REPORT OF SUPERINTENDENT OF PARKS & RECREATION:  Mr. Conley reported that signs have been posted in Mill Valley South and Mill Valley Central Parks regarding keeping pets on a leash.  Ten more signs are on order for posting in other parks.  Mr. Conley plans to call the Journal Tribune so they can notify the public about keeping dogs on leashes.

 

Mr. Conley met with Jason Gardner, walked the trail and got some good ideas for the Frisbee golf course.  It will begin at Mill Valley South, go one way then the other.  There may be some issues of construction of the pump house for the reservoir. 

 

Mr. Conley noted several incidents of vandalism in the park.

 

OLD BUSINESS:

 

NEW BUSINESS:

 

          Elect Chairman

                   Ms. Groat nominated Mr. Jones, seconded by Ms. Dwertman.  Nominations closed.  Mr. Jones elected Chairman

 

          Elect Vice Chairman

                   Mr. Marshall nominated Ms. Dwertman.  Nominations closed.  Ms. Dwertman elected Chairperson.

 

          Appoint Project Document Director

                   Ms. Cathy Dwertman was appointed Project Document Director for a two-year term.

 

          Review of Parks & Recreation Commission Rules of Procedure

 

Rule #2        Clerk to update member names.

 

Rule #2        Officers will be elected by the Commission members each year at the November meeting – CHANGE TO DECEMBER MEETING.  It was thought if terms expire in November, it would be better to have new members on board before electing officers.

 

Rule #2        Review Rules of Procedure each year at the November DECEMBER meeting.

 

Rule #5        Commission will report to Council, Director of Administration and Director of Public Service .     

 

The Board voted unanimously to accept the changes noted above.

 

COMMISSIONER’S REPORT ON INDIVIDUAL PARKS:

 

All members said their parks looked good.  Mr. Marshall noted some overhanging branches that may need to be trimmed at Schwartzkopf Park.

 

Mrs. Groat asked about flag rotation in the parks.  The flag at Eljers Park is torn and tattered.  Mr. Conley will let Mr. Stillings know so he can change the flag.

 

There will be ice skating this year on the tennis court at Eljer Park.

 

Mr. Conley asked to put “User Fee Structure” on the December agenda.  Stated Joint Rec charges to use their facility, so people are coming to use City parks because there is no user fee.  Also noted a problem with people not canceling field usage.  Charging a fee may remedy this problem.  Other suggestions: put together cancellation policy w/liability language.  Rent only to non-profit organizations.  Spell out what city does and does not do. 

 

COMMENTS OF CITIZENS: AGENDA ITEMS:  None

 

COMMENTS OF INDIVIDUAL COMMISSIONERS: 

 

Mr. Conley stated he is considering early registration for City residents for swim lessons.

 

Mr. Marshall asked for an update on South Park.  Nothing is happening yet until the 2006 budget kicks in.

 

Ms. Groat’s term expires November 30^th.  If there is someone interested in taking her place on the Commission, she will be glad to step down.  If not, she will remain on the Commission.  If this is her last meeting, she stated it’s been fun.  She’ll continue to be a constant Parks & Rec supporter and would be glad to help out for special events.  Just give her a call.

 

ADJOURNMENT:  There being no further business to come before the Commission, the meeting adjourned at 8:12 p.m.